Participant Privacy Notice 

Effective as of March 07, 2022, Invictus Geeks (“Invictus Esports”), “we” or “us” or “our”), have updated our Participant Privacy Notice (“Notice”). This Notice may be updated to reflect changing legal, regulatory or operational requirements. We encourage you to periodically review this page for the latest information on our privacy practices. 

1. Contents Summary

We respect the privacy rights of individuals and are committed to handling personal information responsibly and in accordance with applicable law. This Notice describes how Invictus Esports handles your personal information when you apply as participant or other role with us and the rights you have in connection with that information. It is important that you read all of this Notice carefully. The term “Participant” is used in this Notice to refer to anyone who participate in any event sanctioned or facilitated by Invictus Esports (partners, affiliates, or representative), who represent for the relevant talent group or team, who is considered legal representative voucher, or who otherwise liable for legally minor players. 

 Please address any questions or requests relating to this Notice to support@invictusesport.com. 

2. Information we may collect when you apply

When you sign up for our events, we will collect, use and disclose certain information directly from you as well as from third party sources. 

Information we may collect from you: 

We will collect and process personal information from you through the application and verification process. Such information may include, but is not limited to: 

• Name and other personal information such as gender, date and place of birth; 
• Contact information, such as address, telephone number, and e-mail address; 
• National identifiers such as nationality, national IDs/passport, social security / insurance numbers, immigration information, and visa status 
• Information relating to previous allegations you have been involved and/or any previous history with regards to gaming 
• Information concerning your application and our assessment of it; and 
• Any other information you voluntarily provide throughout the process, including online, through interviews or other forms of assessment. 

During the process, (we generally do not collect or process any “Sensitive Personal Information”) but see next paragraph below for circumstances when we may collect or process such information. Sensitive Personal Information includes the following: information that reveals your racial or ethnic origin, religious, political, or philosophical beliefs, or trade union membership; genetic data; biometric data for the purposes of unique identification; or information concerning your health, sex life, or sexual orientation 

 However, there are circumstances in which we are required or permitted by local law to process Sensitive Personal Information. For example, we may be required to collect information about your racial/ethnic origin, gender and disabilities for the purposes of equal opportunities monitoring, to comply with anti-discrimination laws or for government reporting obligations. Similarly, information about your physical or mental condition may be collected in order to consider accommodations we need to make for the event security process. You may also provide, on a voluntary basis, other Sensitive Personal Information during the verification process.  

Information we may collect from other sources 

We may collect some or all of the following personal information from other sources (in each case where permissible and in accordance with applicable law)  

References provided by referees; 

Other background information provided or confirmed by gaming institutions and certification providers; 

Criminal records data obtained through criminal records checks; 

Information provided by background checking agencies and other external database holders (for example credit reference agencies and professional / other sanctions registries); 

Information provided by recruiting community 

Information collected from publicly available sources, including any social media platforms you use or other information available online. 

3. Purposes for processing personal information

We collect and use personal information primarily for smooth event flow, results, and security purposes—in particular, to determine your qualifications for the contest. This includes assessing your skills, qualifications, and background for a particular role, verifying your information, carrying out reference and/or background checks (where applicable) and communicating with you about it. 

 If you are accepted or pre-approved to participate, the information collected during the onboarding process will be kept confidential in accordance with applicable law, a copy of which will be provided if requested, if applicable. 

 If you are not successful, we may still keep your application to allow us to consider you for other competition events with Invictus Esports in the future. Please see Section 5 of this Notice for more details. 

4. Who will see your personal information

To carry out the purposes outlined above, your personal information may be shared internally with the admin teams, systems administrators, and other members of the event hosting group.   

We will only disclose your personal information outside the group if disclosure is consistent with a ground for processing on which we rely and doing so is lawful and fair to you. 

 In accordance with applicable law, we may disclose your personal information if it is necessary for our legitimate interests as an organization or the interests of a third party (but we will not do this if these interests are overridden by your interests and rights in particular to privacy). We may also disclose your personal information if you consent, where we are required to do so by law and in connection with criminal or regulatory investigations. 

Specific circumstances in which your personal information may be disclosed include: 

• Where we consider disclosure is necessary or required by law, to exercise, establish, or defend our legal rights, or to protect your vital interests or those of any other person; 
• Where we engage third party vendors to perform services on our behalf (parties that processes personal information to provide their services. Examples include: (a) background checking or other screening providers (b) relevant local criminal records checking agencies; (c) social media services and social platforms, (d) third parties who provide support and advice including in relation to legal, management consultancy, security and reporting issues; and 
• In connection with a proposed sale, reorganization, or disposal of Invictus Esports business unit. 

5. How long we retain your personal information

Your personal information will be stored in accordance with applicable laws and kept as long as needed to carry out the purposes described in this Notice (or as otherwise required by applicable law). If you are successful with your application your personal information will be kept in accordance with our Data Privacy Policy. If you are unsuccessful your personal information will be kept for the duration of the application process plus a reasonable period of time after confirmation that your application was unsuccessful to allow us to record the reasons for our decision in relation to your application. If you are not successful, we may still keep your application to allow us to consider you for other competition events with Invictus Esports in the future. 

If you would like to opt out from Invictus Esports policy of retaining your information for the purposes of considering you for other suitable application, please email support@invictusesport.com or use the opt-out tool located at https://invictusesport.com/contact-us/delete-user-account/ 

6. Who to contact

Invictus Esports respects your control over your information and, upon request, we will confirm whether we hold or are processing information that we have collected from you. You also have the right to amend or update inaccurate or incomplete personal information, request deletion of your personal information, or request that we no longer use it. Under circumstances we will not be able to fulfill your request, such as if it interferes with our regulatory obligations, affects legal matters, we cannot verify your identity, or it involves disproportionate cost or effort, but in any we will respond to your request within a reasonable timeframe and provide you an explanation. Please address any questions or requests relating to your rights under this Notice to an admin at:  

invictusgeeks@gmail.com 

 If you have complaints relating to our processing of your personal information, you should raise these with Invictus Esports Admin teams in the first instance. 

 You may also raise complaints with the statutory regulator in your jurisdiction.    

Under the General Data Protection Regulation (“GDPR “), if you are a participant in any state of Australia, we are required to provide you with additional information about our processing of your personal information. 

Controller of your personal information  

If you are a participant located in the Republic of The Philippines, Invictus Esports entity which you are applying to is the controller of your personal information. As data controller, we are responsible for ensuring that the processing of your personal information complies with applicable data protection law. 

Legal basis for processing your personal information   

Our legal basis for collecting and using your personal information will depend on the information concerned. However, for the purposes of this Notice, we will process your personal information where: (a) the processing is in our legitimate interests (as summarized above in Section 3) (and not overridden by your data protection interests or fundamental rights and freedoms) and (b) where we have a legal obligation to do so. 

7. Your rights

Depending on where you are located, you may have certain rights in relation to your personal information. You may request access to the personal information we process, and/or to ask that we update, correct, restrict the scope of use of or delete the personal information that we process. You may also be entitled to object to the processing of your personal information or to request portability of your personal information. If we rely on your consent to process your personal information, you may withdraw or decline your consent at any time. Please note that this does not affect the lawfulness of the processing based on consent before its withdrawal. 

 Depending on the jurisdiction in which you work you may have other rights in relation to your personal information. For instance, if you are employed in France, you may have the right to give instructions concerning the use of your personal information after your death. 

 If you would like to exercise any of your rights, or if you would like more information about these rights or the rights which may apply in your jurisdiction, please see section 6 (“Who to contact”). 

 In the event you feel we have misused your personal information; you may notify us of your complaint at any time by using the contact information in section 6 (“Who to contact”). If you are located in any state of Australia, Switzerland or UK, you may also have the right to complain to a data protection authority about our collection and use of your personal information. The supervisory authority in your home member state may work with the Department of Commerce and the Federal Trade Commission. For more information, please contact your local data protection authority. 

 As a last resort where none of the preceding avenues have satisfactorily resolved your complaint, you may have the right to invoke binding arbitration provided by the “Privacy Shield Panel”. 

8. International transfers

If requested and applicable, Invictus Esports will transfer your personal information in a global organization across the EU, and in Australia, the Philippines, Singapore, Japan, Thailand, New Zealand, India, South Korea, Brazil, Mexico, and Canada. Therefore, we will transfer your personal information outside the European Economic Area (EEA) to members of our Group as well as to third parties. 

 These countries may have data protection laws that are different, and potentially less protective, than the laws of your own country. However, Invictus Esports has and will continue to implement measures with any recipients of your personal information to ensure it remains protected in accordance with this Notice and applicable data protection laws and to ensure that the transfer is lawful and that there are appropriate security arrangements in place. These protections include: 

• approved binding corporate rules  
• Privacy Shield Certification; and 
• where appropriate the EU standard contractual clauses. 

Invictus Esports complies with the Australian Department of Commerce regarding the collection, use, and retention of personal information transfer to any states and the UK Information Commissioner’s Office (ICO). We will comply with the advice given by such authorities with regard to human resources data transfer in the context of our business ethics and relationships. In certain situations, we may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.my.gov.au/. 

 If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our Australia-based third-party dispute resolution provider (free of charge) at https://feedback_form/trust.com/dispute/request 

   If you are applying as Candidate in the UK, Switzerland or the EEA please see “Additional GDPR Disclosures” for more information about the personal information we process and why. 

 If you are an Australian resident, please see “Additional AU Disclosures” for more information about the personal information we process and why. 

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